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IFLA World Library and Information Congress 2016
13-19 August 2016 | Columbus, Ohio, United States
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www.ifla.orgExhibition Technical Manual
Table of Contents
A General Information 3 Contacts 3 Congress and Venue Information 4 Banks and Exchange Offices 5 ATM Facilities 5 Congress Documentation 5 Delegate Name Badges 5 Message System 5 Visa Requirements 5 Letter of Invitation 5 Poster Boards 6 Internet / Wi-Fi 6 Social Events 7 Access to the Congress Centre 8 Dates to Remember 9 B Exhibition Information 10 Map of Columbus, Ohio 10 Floor Plan 11 Exhibition Schedule 12 Set-up Times 12 Cleaning after Set-up 12 Exhibition Dismantling 12 Delivery & Storage 13 Customs Clearance / Material Handling & Forwarding / Storage 13 Official Freight Forwarder 13 a. International Air and Sea Shipments 13 b. U.S. National Shipments 14 Loading Docks 14 Technical Data of Exhibition Hall D 15 Parking 15 How to get to the Loading Docks for Exhibition Hall D 15 Traffic on the Exhibition Grounds, Emergency Exits, Safety Installations 16 Types of Current and Voltages 16 Electrical Installations and Connections 16 Approval of Booth Design & Construction, Electrical Requirements 16 Booth Constructions Heights 16 Ceiling Hanging Point 17 Shell Sheme Package 17 Piping & Drape Package 17 Care of Building/Infrastructure 18 Water and Drainage Supply 18 Storage 18 Empty Packaging 18 Cleaning and Disposal of Waste 18 Noise 18 Security Personnel 18 Insurance 19 Catering 19 Sales During the Exhibition 19 C Sponsorship Information 21 Details for Logos, Promotional Material & Advertisements 21 Exhibitor Information in Congress Programme 21 Size and Format for logos for print 21 Advertisement Specifications 21 Bag Inserts 22 Lead Capture 23 Email Blast 24 Exhibition and Sponsorship Ordering System (ESOS ® ) 25 Agencies 27 ESOS ® Support 27 Items Available for Rent via ESOS ® 28 D Registration / Exhibitor Badges 29 Complimentary Congress Registration 29 Exhibitor Badge Registration 29 E Terms & Conditions 30 I.Validity of the Terms & Conditions 31 II. General Principles 32 III. Terms of Set-up 33 IV. General Exhibitors Rules and Regulations 34 V. Local Security and Fire Codes 36 VI. Hiring Items and Services 39 VII. Cancellation of the Conference 41 VIII. Limitation of Liability 41 IX. Governing Law 42 X. Severability Clause 42 F Checklist for Exhibitors and Sponsors 43