18_IFLA 2016_Technical Manual

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IFLA World Library and Information Congress 2016 13-19 August 2016 | Columbus, Ohio, United States
16 Exhibition Technical Manual
B Exhibition Information
Traffic on the Exhibition Grounds,
Emergency Exits, Safety Installations
To ensure that traffic flows smoothly during the construction
and dismantling periods and during the event itself, the rules
intended to regulate and direct traffic must be strictly ob-
served, as must any instructions issued by persons in au-
thority. Local Road Traffic Regulations apply throughout the
exhibition grounds and parking areas. Restrictions on entry,
due to a traffic jam at the Venue and rules regarding pay-
ment of a fee amount during events and during the const-
ruction and dismantling periods, might be imposed. Illegally
parked vehicles, semi-trailers, containers, receptacles and
empty packaging of all kinds will be removed at the expen-
se and risk of the owner. The instructions of the personnel
appointed by K.I.T. Group to direct and regulate traffic must
be strictly complied with, and attention must be paid to any
relevant information.
Types of Current and Voltages at the
Greater Columbus Convention Center
Available types of current and voltages on the exhibition
grounds.
Electric power is standardized in all states across the U.S.
It is set at 110 Volts and 60 cycles. Standard electric plugs
have two flat blades.
Type of supply: Local electrical plug systems
Most common used plug is: NEMA 1-15
Electrical Installations and
Connections
For safety reasons and the protection of electrical installa-
tion at the exhibition premises, all power main installations
from source to outlet, (on exhibition stands) must only be
carried out by the appointed Technical Services Provider.
Connection of exhibits within the stands may be carried
out by the exhibitor‘s technician, but the Technical Ser-
vices Provider must inspect them before circuits will be
made live. All electrical connections and LAN Internet
connections are supplied from the ceiling but might have
to be distributed within the exhibition space to the desired
connection spot due to structural limitations.
For information regarding electrical installations and rules,
etc., please refer to „Technical Guidelines and Regulations”
to be found in chapter IV of this Technical Manual.
Approval of Booth Design &
Construction, Electrical Requirements
In the interest of the harmonious overall design of the
exhibition, applications can be refused if the exhibit fails to fit
in with the exhibition as a whole. Therefore a booth can only
be set-up if it is approved by the Organisers. The exhibitor
or its agent must send detailed reference documentation,
including:
• Dimensioned drawings
• Material details of main elements of the stand
(including fire protection certificate)
• Clearly marked positions of all required technical connections
• Visualization of the booth design (rendering or photographs)
Please send your booth documentation to:
no later than 17 June 2016.
At any time the contractor may be required to show appro-
priate supporting documents / certificates during the set-up
and the exhibition period at the booth. Since the exhibition
halls have no floor coverings, every exhibition booth must
be carpeted.
Deadline 17 June 2016
Booth Construction Heights
The maximum construction height is 4.0m at all areas. All
booths higher than 2.5m must be approved and must have
a certified engineering certificate.